We are seeking an energetic and detail-oriented candidate with exceptional communication skills, technical savvy, and a passion for excellence to join our fun, fast-paced, community focused and growing real estate team primarily supporting our CEO. The Executive Assistant is an individual who works well independently and demonstrates proven problem-solving skills. This person relishes the opportunity to build, implement, and manage systems across the organization with minimal supervision. The Executive Assistant is deeply committed to achieving the CEO and organizational goals and deliverables with a high degree of quality and consistent communication.

This is a full-time role. Candidate must be able to work a minimum of 30 hours, Monday through Friday in an office environment located in Bolton, MA, with some flexibility for working remotely. We offer paid time off, training/education, an outstanding company culture and growth opportunities!

$22 - $25 hourly

• Business financials, including bookkeeping, P & L reporting and analysis, CPA interface and tax reporting
• Investment property management; CEO's investment and personal bookkeeping and tax prep reporting
• Marketing event support and organization in partnership with Marketing Operations Manager
• Organize and coordinate team meetings and team events
• General office administration (IT and office supplies)
• Identify and implement initiatives designed to improve organizational effectiveness and efficiency
• Managing registrations, itineraries and travel arrangements as needed
• Manage CEO’s calendar and business email

• Strong written and verbal communication skills
• Exceptional organizational expertise, attention to detail and project management abilities
• Bookkeeping skills - QuickBooks experience a plus
• Proficient in Microsoft Office, Adobe Acrobat, Outlook and Google platforms
• Ability to handle sensitive information and maintain confidentiality
• Able to focus in a fast-paced environment and manage timely deliverables
• Commitment to ongoing learning
• Dedication to client and community service
• History of achieving and consistently exceeding personal goals
• Bachelor’s degree preferred
• 3+ years of executive administrative experience

The Kotlarz Group is ranked as one of New England’s top-selling real estate teams by the Worcester Business Journal and Boston Magazine. We serve real estate buyers, sellers, and investors in Worcester and Middlesex counties.

The mission of Kotlarz Group is to provide a premier customer service experience for our clients. The knowledge we’ve gained through years of working in the local market empowers us to provide our home buyers and sellers with the advice they need to make well-informed decisions and achieve outstanding results. We are a team of professionals who are committed to excellence in everything we do.