BUDGET MANAGEMENT –

• This position will be directly responsible for actively managing, reviewing and making recommendations for the operating/capital/grants budgets for the SoAD. All requests for funding by any faculty or staff will be sent to the manager for review and authorization prior to purchasing.
• PROCUREMENT CARD MANAGEMENT: This position will act on Dean's behalf and be approver in the P-card Management system for all purchases for ALL FACULTY AND STAFF.

STAFF MANAGEMENT –

• Within the new leadership structure of SoAD, the incumbent will:
  • Be a member of the Leadership team
  • Manage the day-to-day tasks, workload, and efficiency
  • Be the Supervisory Approver in Oracle for all administrative specialists, administrative assistants and coordinators throughout the SoAD.
  • Handle staff complaints and issues, following NYIT protocol.
  • Be charged with Coordination of a School of Architecture and Design Staff Council - conduct monthly staff meetings, outline SoAD departmental procedures.
  • Act as liaison between dean and leadership team/faculty/staff.
  • Will participate in leadership team meetings/events/special projects.

CONTRACT MANAGEMENT –

• Review contracts for lecturers, honorariums, workshops, University partnerships, etc. All contracts will first go through the Manager for review (then to Dean/Legal).
• Manager will work with legal and academic affairs to process all contracts for the school
• Hire and manage payment process for all vendors per terms of contracts.

EVENT MANAGEMENT –

• This position will serve as Point of Contact for SoAD Executive Friends (Alumni/donors) and for major FRIENDS events (e.g. Friends lecture and Annual Alumni Event - every fall)
• Act as logistics coordinator for Accreditation visits with NAAB and CIDA.
• Procure vendors for events, manage contracts and payments to vendors.

HR RELATED TASKS –

• Recommend new needs for the SoAD and oversee creation of recruitment authorizations for new faculty and staff positions, temporary workers and change of status, etc.
• Coordinate interview/hiring process for new faculty/staff on Old Westbury and Manhattan campuses
• Supervise onboarding of new faculty/staff/student workers (HR paperwork, account set up, etc.)

• 
  Bachelor’s degree required. Master's degree in a relevant field (e.g. administration, finance, management) preferred. Or 3-5 years of previous financial/budgeting experience is required.
• Budget management and senior administrative/support staff experience required
• Higher Ed experience preferred
• Ability to work independently and proactively with little direction
• Exceptional attention to detail and accuracy in all areas including finance/budgeting, writing, editing, and proof-reading
• Experience in division-wide budget management
• Excellent time management skills
• Strong organizational and project management skills
• Excellent interpersonal skills and ability to function as a welcomed member of a team
• Excellent technology skills (Microsoft office, Google docs, Adobe)