Job Title: Administrative Assistant

POSITION OBJECTIVE: Looking for an exceptional administrative assistant to run our front office and to oversee the care for clients and others when they visit or call our office.

POSITION OVERVIEW: This position is the gatekeeper to our firm. This individual manages the first impression and ongoing image our law firm portrays as clients, prospects and advisors visit or call our office. Our commitment to exceed our clients’ expectations and needs must be reflected in how we present ourselves from the moment they walk through the door or call on the phone. This person sets the tone for that message.

PRIMARY DUTIES AND RESPONSIBILITIES:

• Schedule appointments, answer phones, take messages, manage email, greet visitors, maintain organized file systems, track deadlines and reminders, assist with administrative tasks, and be a go-to for assistance with clients and staff alike. Type letters and documents.
• Open and distribute the mail on a daily basis. Prepare and process office bills and bank deposits, perform the office billing process and mail client bills. Open and close client files.
• Make copies and scans.
• Keep common areas, kitchen and conference room in neat and inviting order.
• Monitor office supplies and order replacements when needed. Coordinate building maintenance.
• Open/close the office every day.
• Provide miscellaneous support on an as-needed basis.
• Opportunity for advancement as skills and experience progress.

SKILLSETS/TALENTS/COMMITMENT: Prior office experience required with prior legal office experience a plus. Must be a team player and enjoy doing work that requires frequent shifts in direction. Applicant should possess a positive, friendly, and professional attitude with an ability to make people feel comfortable and valued. Excellent organizational abilities complimented by good written and verbal communication skills; understanding of general office procedures and practices; high level of accuracy, detail oriented; accurate 50-60 typewritten words a minute; proven ability to multi-task and prioritize; skilled in managing a multi-line phone system; working knowledge of Microsoft Office products; Quickbooks and ability to learn specialized software; general knowledge of basic office equipment.

Full-time preferred. However, will consider part-time. Start on or before March 1, 2023. Includes on the job training. Wages/salary DOE. Some benefits, including health insurance, depending on employment status. Must pass criminal background check and credit check. Testing of office/computer skills may be required.

To apply, send or drop off application letter and resume to the addresses provided

Josephson Law Firm is AV Preeminent Rated by Martindale-Hubbell (Peer Rated for Highest Level of Professional Excellence) and Mark Josephson has been peer selected into “The Best Lawyers in America” publication for over 10 years.

Job Types: Full-time, Part-time

Pay: $15.00 - $25.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Big Timber, MT 59011: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Word: 1 year (Preferred)
• Microsoft Outlook: 1 year (Preferred)

Work Location: One location

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