Internal Number: 2301814

Job

Primary Location

Organization

Description

Research Projects Assistant

This is a full-time/non-exempt term position lasting six months to one year.

JOB SUMMARY

In your pivotal role as research projects assistant you will provide support in executing healthcare research programs and planning and coordinating research-related events. Activities may include project coordination, literature searches, information collection, report preparation, program/meeting planning, and program/event marketing. Provides general project support and coordinates dissemination of information.

Department/Unit Summary:

The Vanderbilt Coordinating Center (VCC) provides comprehensive, central support for a diverse platform of clinical and translational research projects. The VCC first began in 1989 under the direct leadership of Dr. Gordon Bernard. Its initial focus was on providing coordinating center support for investigator-initiated trials overseen at Vanderbilt. In 2016, with the addition of several large, innovative clinical trial grants within the Vanderbilt Institute for Clinical and Translational Research (VICTR) and due to an ever-growing need to provide more specialized, flexible support to Vanderbilt investigators, a need surfaced to reinstate the VCC. For more information, please visit https://vcc.vumc.org.

View how Vanderbilt Health employees celebrate the difference they make every day:

Discover Vanderbilt University Medical Center:

Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded and your abilities challenged. It is a place where your diversity - of culture, thinking, learning and leading - is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt's mission is to advance health and wellness through preeminent programs in patient care, education, and research.

VUMC Recent Accomplishments

Because we are committed to providing the best in patient care, education and research, we are proud of our recent accomplishments:

• US News & World Report: #1 Adult Hospital in Tennessee and metropolitan Nashville, named to the Best Hospitals Honor Roll of the top 20 adult hospitals, 10 nationally ranked adult specialty programs, with 3 specialties rated in the top 10 nationally, Monroe Carell Jr. Children's Hospital at Vanderbilt named as one of the Best Children's Hospital in the nation, with 10 out of 10 pediatric specialties nationally ranked.
• Healthcare's Most Wired: Among the nation's 100 "most-wired" hospitals and health systems for its efforts in innovative medical technology.
• Becker's Hospital Review: named as one of the "100 Great Hospitals in America", in the roster of 100 Hospitals and Health Systems with Great Oncology Programs and to its list of the 100 Hospitals with Great Heart Programs.
• The Leapfrog Group: One of only 10 children's hospitals in the to be named at Leapfrog Top Hospital.
• American Association for the Advancement of Science: The School of Medicine has 112 elected fellows
• Magnet Recognition Program: Received our third consecutive Magnet designations.
• National Academy of Medicine: 22 members, elected by their peers in recognition of outstanding achievement
• Human Rights Campaign Healthcare Equality Index: 6th year in a row that Vanderbilt University Medical Center was a Leader in LGBTQ Healthcare Equality.

KEY RESPONSIBILITIES

• Provides organizational support for research studies, quality improvement initiatives, and operational projects.
• Supports research investigators and senior research staff.
• Plans and leads the execution of research program meetings and events.
• Develops marketing proposals for research programs, as well as program services and meetings.
• Supports collaboration between team members, both internal and external to the project, and serves as research program liaison with internal & external research staff, as well as vendors and suppliers.
• Prepares and executes portions of research projects in the area of healthcare research. Uses external resources to supplement, organize, and contribute to tasks.
• The responsibilities listed are a general overview of the position and additional duties may be assigned.

TECHNICAL CAPABILITIES

RESEARCH ORGANIZATIONAL SUPPORT (NOVICE)

Manage data intake and databases, and interpret and analyze data in an accurate manner. Apply qualitative and quantitative research methods to perform preparatory, regulatory, and analytic tasking within the life

cycle of a study. Interpret, analyze, organize and generate subsequent reports and metrics using REDCap and Microsoft Excel. Manage website and group requests for specified projects. Provide input on the goals and objectives of the programs on which you assist and recommendations for improvement based upon outcomes of events or programs. Assist with curation of content for reports and grants. If applicable, assist with healthcare research as it pertains to a project's aims, and generate report of researched findings.

PROGRAM/MEETING PLANNING (NOVICE)

Document project plans, timelines, and budgets as needed according to the lifecycle of a sponsored research project. Create and maintain databases, spreadsheets and other files as needed. Manage and coordinate supportive data processing activities. Coordinate research study participant meetings by preparing invitations, guest lists, and registration details as directed. Coordinate travel arrangements for participants as needed. Identify, research, and recommend facilities. Prepare ad hoc reports on the status of the event, program or service upon request. Maintain documentation on service agreements with vendors and suppliers. Monitor expenses and reconcile variances against established budgets. Prepare ad hoc budget reports as needed. Submit purchase orders & work orders and maintain budgetary records of transactions.

PROGRAM/EVENT MARKETING (NOVICE)

Help with the design of promotional materials for the research study program, event or service. Distribute communications via mail, electronic media or other means. Manage and curate content for program's media outlets (websites, social media accounts, newsletters). Prepare effective presentations in content and function. Possess the ability to speak competently to the level of the audience.

PROGRAM/EVENT EXECUTION (NOVICE)

Act as a liaison for the program, event or service by answering inquiries, providing information, and addressing concerns. Act as a liaison to suppliers and vendors for the program, activity or event. Schedule meetings with high-level healthcare executives to further event/program. Determines appropriate staffing levels for the event or program/service, and hires, trains and supervises volunteers, student workers, or staff for the event or program/service.

dditional Information:

This is a term position. A Term position is a staff position that exists for a period longer than six months but is not expected to last beyond one year. Although a position may exist for a specified or indefinite period, staff who accept term positions are not guaranteed employment for the entire period; they are employed for indefinite periods within the limit of the appointment. There are no guarantees of continued employment, either within the term or when the term ends. This position may also have the opportunity to work remotely.

Basic Qualifications

BASIC QUALIFICATIONS

• Bachelor's Degree (or equivalent experience) (Required) Biotechnology or Biomedical discipline (Preferred)
• <1 year relevant experience (Required)

Skill Proficiency

• Ability to work in a dynamic environment
• Microsoft Suite (Word, PowerPoint, Excel)
• Survey creation, data management and analysis - REDCap familiarity a plus
• Familiarity with healthcare research and scientific report writing
• Excellent written and oral communication skills
• Excellent organizational skills
• Excellent interpersonal skills
• Excellent critical thinking skills

Physical Requirements/Strengths needed & Physical Demands:

Movement

• Occasional: Sitting: Remaining in seated position
• Occasional: Standing: Remaining on one's feet without moving.
• Occasional: Walking: Moving about on foot.
• Occasional: Lifting under 35 lbs: Raising and lowering objects under 35 lbs from one level to another
• Occasional: Push/Pull: Exerting force to move objects away from or toward.
• Occasional: Bending/Stooping: Trunk bending downward and forward by bending spine at waist requiring full use of lower extremities and back muscles
• Occasional: Reaching below shoulders: Extending arms in any direction below shoulders.
• Occasional: Handling: Seizing, holding, grasping, turning or otherwise working with hand or hands.

Sensory

• Occasional: Vision: Clarity of near vision at 20 inches or less and far vision at 20 feet or more with depth perception, peripheral vision, color vision.
• Frequent: Noise: May include exposure to occupational noise levels which equal or exceed an 8-hr time-weighted average of 85 decibels, requiring enrollment in VUMC's Hearing Conservation Program which includes training, use of hearing protection, and periodic audiometry.
• Continuous: Communication: Expressing or exchanging written/verbal/electronic information.