The Human Resources Department’s mission is to support our customers in accomplishing their missions by attracting and retaining a highly skilled and diversified workforce that is compensated and rewarded for its effort in an equitable, safe and responsible work environment.

Our mission is accomplished within existing resources, in an environment of change, with integrity, and in a manner that is consistent with the City’s policies, Code of Ethics, merit system principles, and federal and state laws. We are responsible for recruitment and testing, classification and compensation, training, benefits administration, and workforce relations.??

City of Richmond Core Values:
Community Centric Service; Unity; Respect; Innovative; Trust; Accountability.

The Human Resources, Executive Assistant works closely with the Director of Human Resources. Facilitates the operation of the City's classification systems, the application of federal and state compensation laws to municipal employees, coordinates the position control process including logging, updating, adding and entering data in the city’s systems. The Executive Assistant is responsible for the processing of sensitive and confidential personnel transactions and maintenance of employee records, reviewing data for accuracy, creating/maintaining spreadsheets and activity logs, and assisting in various classification and compensation projects.

• Schedules appointments and individual and group meetings for senior leadership and prepares weekly scheduling calendars and notebooks;
• Provides advanced administrative support including screening phone calls, front desk coverage, greeting guests, sorting and distributing mail, recording minutes, transcribing notes, ordering supplies, and managing petty cash;
• Drafts correspondence pertaining to routine inquiries for senior leadership;
• Prepares and maintains reports, documents, presentations, and databases as needed by senior leadership;
• Assists with financial projects including budget development, processing invoices, and monitoring transactions;
• Additional duties as assigned at the local level such as designing flyers, managing inventory, preparing requisitions, coordinating on special projects, monitoring website, and serving as a back-up for various boards and groups.

KNOWLEDGE, SKILLS, AND ABILITIES:

• 
  Considerable knowledge in software such as Microsoft Office Suite, RAPIDS, etc. General knowledge of mathematics and accounting principles. Knowledge of standard office equipment such as computers, telephones, copiers, fax machines, scanners, presentation easels, A/V equipment, and podium. General knowledge of City rules, legal codes, and court procedures; and an excellent grasp of the English language and grammar.

• Demonstrated skills in preparing documents for workshops, conferences, and meetings; customer service skills; and organizing files in a clear manner. Coordinating and managing multiple schedules at once; oral and written communication; and reconciling payment discrepancies.

• Demonstrated abilities to research information; think critically to solve problems; work independently; pay attention to detail; work efficiently in a fast-paced environment and to multi-task.

MINIMUM TRAINING AND EXPERIENCE:

• High School Diploma or GED
• Two years of advanced administrative support, customer service, and paraprofessional analytical work, preferably with experience supporting top executives
• An equivalent combination of training and experience (as approved by the department) may be used to meet the minimum qualifications of the classification.

With over 4,000 employees, the City of Richmond is an "Employer of Choice" among cities throughout the nation. The City strives to hire and retain employees who bring dedication and talent to the workforce. Offering a competitive, cost effective, and quality benefits package is one element of an "Employer of Choice".

The City offers a full range of benefit programs from initial hire through retirement. Please visit our Web site for details.