Senior Administrative Assistant - Business Development Services
Senior Administrative Assistant - Business Development Services
ProAssurance
Birmingham, AL
Job ID : 2f67505a5333463877565a367977794654513d3d
Job Description :
An exciting opportunity exists to join the ProAssurance family of companies!
We are a specialty writer of professional liability, products liability and workers' compensation insurance. With approximately 1,000 team members operating in all 50 states, we are well-positioned to offer career opportunities to individuals interested in professional growth.
This position supports our healthcare professional liability line of business.
Please note this position does involve coordination of events and meetings. These events and meetings are often off-site and out of state. The Senior Administrative Assistant is required to provide in-person support at five regional events per year. Travel requirements are 20-25 days annually.
Job Summary: This position provides high level administrative support to the department, ensuring the efficient day-to-day operation of the department, and supporting the work of management and other staff. Plans and coordinates scheduling and logistics for events and meetings. Drafts correspondence, creates memos and reports, maintains files, and works on special projects as assigned. Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. Must have a high level of interpersonal skills to handle sensitive and confidential information or situations, complex activities and import corporate information.
Essential Duties and Responsibilities:
50% Performs administrative and office support activities for department or work unit(s):
- Plans and coordinates both internal and external meeting/event logistics and arrangements
- Composes and prepares confidential correspondence, reports, presentations, budgeting and creates and maintains database and spreadsheet files, billing and other complex documents\
- Coordinates and distributes departmental mail
- Answers and directs phone calls. Screens incoming calls and correspondence and responds independently when possible
- Coordinates business travel arrangements as needed
- Administrative support and meeting coordination
- Organizes and maintains file system and files correspondence and other records
- Communicates with co-workers, management, clients and others in a courteous and professional manner.
20% Run reports on a scheduled and ad-hoc basis
- Process related expenses
Secondary Functions:
10% Special projects as needed
Qualifications
- High school diploma required. Associate degree, certification or advanced training preferred.
- Minimum two to four years in an administrative support role, preferably in an insurance company environment.
- Extensive skills required with a strong need for expertise in MS Office Suite as well as internet research abilities.
- Must have high level of interpersonal skills to handle sensitive and confidential information/situations. The position continually requires demonstrated poise, tact and diplomacy.
- Basic analytical ability, in order to gather data and summarize for reports; find solutions to administrative problems and prioritize work.
- Continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.
- Ability to communicate effectively both verbally and in writing with all levels of the organization as well as with outside customers and vendors.
- Ability to operate standard office equipment including, but not limited to computers, copiers, scanners, etc.
- Ability to assess the urgency and importance of a situation and take appropriate action.
- Effective communication skills – listening, writing and facilitation.
- Excellent organizational skills and the ability to handle multiple tasks effectively.
- Must be able to occasionally lift up to 10 pounds.
- Ability to travel overnight up to 10% required.
Position Salary Range
$20.34 - $33.57
Exact compensation may vary based on skills, experience, and location.
Company Details :
Name : ProAssurance
CEO : Edward (Ned) Rand
Headquarter : Birmingham, AL
Revenue : $500 million to $1 billion (USD)
Size : 501 to 1000 Employees
Type : Company - Public
Primary Industry : Insurance Carriers
Sector Name : Insurance
Year Founded : 1978
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Details
: Birmingham, AL
: 42926 - 64030 USD ANNUAL
: 62 days ago
